Company Settings Overview

This section covers the necessary adjustments for managing personnel and operational processes in the Personellerim PDKS application. Topics such as locations and devices, personnel groups, and other settings are explained step by step.

Contents of Company Settings

Locations & Devices

This section contains the settings required for creating and processing personnel entry-exit records. The concepts of "Location," "Location Groups," and "Devices" will be defined, and their functions will be explained. Additionally, processes such as "Adding Location," "Adding Location Group," and "Adding and Managing Devices/QR Codes for Locations" will be detailed with step-by-step application examples. This will provide information on the operation of the personnel entry-exit process.

• Location Groups: Structures used to group different physical locations or departments.

• Location: Represents a specific physical location or workplace.

• Devices: Hardware components used to record and monitor personnel entry-exit.

• Adding Location Group: Creating and managing location groups.

• Adding Location: Creating and managing a specific physical location or workplace.

• Adding and Managing Device/QR Code: Adding and managing devices or QR codes for locations.

Company Dictionary

In this section, you will learn how to manage various information about employees within your organization using the different functions and management tools of the Personellerim PDKS application. Each tab focuses on a specific management area, providing information on a wide range of topics, from job descriptions to titles, advance and reward types, and penalty types. You can also manage location and shift groups to more effectively organize your organization's physical and work schedules.

• Tasks: Define job descriptions and responsibilities for employees.

• Titles: Serve as a reference for defining positions within your organization.

• Worker Groups: Group employees with similar tasks and responsibilities.

• Advance Types: Define the types of advances provided to employees.

• Reward Types: Used for managing rewards given to employees.

• Penalty Types: Used to define and manage penalties.

• Location Groups: Used to manage different physical locations of the company.

• Shift Groups: Used in smart shift planning.

• Adding Task: Adding job descriptions for employees.

• Adding Title: Adding positions within your organization.

• Adding Worker Group: Grouping employees with similar tasks and responsibilities.

• Adding Advance Type: Defining types of advances provided to employees.

• Adding Reward Type: Defining types of rewards provided to employees.

• Adding Penalty Type: Defining and managing penalties.

• Adding Location Group: Grouping different physical locations of the company.

• Adding Shift Group: Organizing work hours and shift planning for employees.

Personnel Groups

This document contains detailed information about managing personnel groups in the Personellerim PDKS application. Proper management of personnel groups plays a critical role in increasing the efficiency and effectiveness of the organization. In this section, you can add records to organize your employees under specific groups, edit existing group records, or delete them.

• Editing Personnel Group Titles: Steps and use of relevant screens for editing personnel group titles and descriptions are explained.
• Adding Record to Personnel Group: Steps and how to perform this action for adding a new personnel group are detailed.
• Editing Personnel Group Record: Steps and how to apply necessary changes for editing an existing personnel group record are explained.
• Deleting Personnel Group Record: Steps and how to perform this action for deleting an existing personnel group record are detailed.

Company Structural Units

This document contains information about managing company structural units in the Personellerim PDKS application. You can define your organization's structural hierarchy, adding departments, sections, units, and sub-units to organize your structure in detail. This section explains how to manage company structural units in detail.

• Company Structural Units Screen: Explains the use of the screen where you can view and manage your company's structural units hierarchically.
• Default Hierarchical Structure: Details how the organizational structure of your company is managed in a specific hierarchical order in the Personellerim PDKS application and how this hierarchy is configured.
• Example Hierarchy: Explains how to define and manage company structural units using an example hierarchical structure.
• Adding Department: Steps and how to perform this action for adding a new department are explained.
• Adding Section: Steps and how to perform this action for adding a new section under an added department are detailed.
• Adding Unit: Steps and how to perform this action for adding a new unit under an added section are explained.
• Adding Sub-Unit: Steps and how to perform this action for adding a new sub-unit under an added unit are detailed.
• Editing and Deleting Structural Unit: Steps and how to perform these actions for editing or deleting an existing structural unit are detailed.

Shift List Management

This document contains information about managing shift lists in the Personellerim PDKS application. In this section, you can create, edit, or delete shifts. You can also set break times and tolerances for shifts.

• Shift List Screen: Explains the use of the screen showing shift names, entry and exit times, tolerance statuses, and personnel counts.
• Adding Shift: Steps and how to perform this action for adding a new shift are explained.
• Editing Shift: Steps and how to apply necessary changes for editing an existing shift are detailed.
• Deleting Shift: Steps and how to perform this action for deleting an existing shift are explained.
• Adding Shift Break and Rest Periods: Steps and how to perform this action for adding break and rest periods to shifts are detailed.

Official Holidays Management

This document contains information about managing official holidays in the Personellerim PDKS application. In this section, you can add, edit, or delete official holidays. You can also view and export the list of official holidays.

• Official Holidays Screen: Explains the use of the screen showing the date and description of official holidays. Additionally, details on how to edit or delete existing holidays are provided.
• Adding Official Holiday: Steps and how to perform this action for adding a new official holiday are explained.
• Editing Official Holiday: Steps and how to apply necessary changes for editing an existing official holiday are detailed.
• Deleting Official Holiday: Steps and how to perform this action for deleting an existing official holiday are explained.

Employment Contracts Management

This document contains information about managing employment contracts in the Personellerim PDKS application. In this section, you can create, edit, or delete employment contracts for your employees. You can manage employment contracts by defining various information such as working conditions, wage multipliers, and breaks.

• Employment Contracts and Contract Information Screen: Shows existing employment contracts and options for adding new ones. Additionally, there are four main tabs for viewing detailed information about the selected contract: Working Conditions, Wage Parameters, Breaks, and Other Settings.
• Working Conditions: Explains how to define the basic working conditions related to the employment contract.
• Wage Parameters: Explains how to set wage multipliers for employees' overtime and holiday pay and other wage settings.
• Breaks: Explains how to define information related to employee breaks and rest periods.
• Other Settings: Details how to manage various other settings related to the employment contract.
• Adding and Editing Employment Contract: Steps and how to perform these actions for adding a new employment contract or editing an existing one are explained.
• Deleting Employment Contract: Steps and how to perform this action for deleting an existing employment contract are detailed.

Company Information Management

This document explains in detail the screen used for managing the basic information and settings of the company in the Personellerim PDKS application. In this section, you can define the company name, address, contact information, and other important details. Additionally, detailed settings can be made from different tabs such as time parameters, notifications, SMS account information, and application settings.

• General Definitions: Basic information such as the company name, address, and contact information can be entered in this section.
• Time Parameters: The tab where working hours and tolerance settings are made.
• Notifications: The types and methods of notifications to be sent to users can be set.
• SMS Account Information: The necessary account information for sending SMS on behalf of the company is entered.
• Application Settings: Detailed settings such as group titles, special field titles, linked personnel titles, and level information are made in this tab.

Request Approval Assignment Management

This document explains in detail the Request Approval Assignment screen used for determining and managing who will approve the incoming request types in the Personellerim PDKS application. This screen allows you to assign authorized personnel for managing the approval process of specific requests.

• Request Approval Assignment List Screen: Explains the list of request approval assignments and the details of each row, including assigned personnel, structural unit, assigned requests, notification options, and status information.
• Adding New Request - Approval Authority: Steps and how to perform this action for adding a new request approval authority are explained.
• Editing Request - Approval Authority: Steps and how to apply necessary changes for editing an existing request approval authority are detailed.
• Deleting Request - Approval Authority: Steps and how to perform this action for deleting an existing request approval authority are explained.